Technical Assistant for Judicial Service, Ghana
The technical assistance in the area of Monitoring and Evaluation to the Judicial Service in Ghana was part of component I of the Right to Services and Good Governance Programme. Component I provides support to Human Rights, Good Governance and Access to Justice through institutional support to the Commission on Human Rights and Administrative Justice (CHRAJ) and the Judicial Service in order to protect and promote human and other legal rights, strengthen good governance at all levels and enhance access to justice for the poor and marginalised.
The objectives of the consultancy were as follows:
1. To strengthen the capacity of Ghana's Judicial Reforms and Projects and the Monitoring and Evaluation Directorates of the Judicial Service to effectively plan, implement, monitor and report on activities under the 5-year Strategic Plan.
2. The purpose of the assignment was to develop an M&E system for the Judicial Service that enables effective tracking and reporting of progress under the 5-year Strategic Plan.
The scope of the consultancy was to support the Judicial Reforms and Projects Directorate and the Monitoring and Evaluation Directorate of the Judicial Service to deliver on activities under the Strategic Plan. The five month consultancy was primarily conducted in Accra, but the M&E system was rolled-out by selected abd trained M&E and ICT staff to all courts and tribunals under the Judicial Service.
The consultancy included development and implementation of an M&E system software in all courts and tribunals in Accra as well as capacity building of Judicial staff.
1. Support to the Judicial Reforms and Projects Directorate in terms of design and implementation of an M&E system (which can be operated manually and web based) to track progress of both court and administrative activities. The M&E systems has the purpose of supporting the Judicial Service in delivering on activities under the Strategic Plan.
2. Training and capacity building of M&E and ICT staff in all the courts and tribunals under the Judicial Service. More specifically, the capacity builing involved 34 Judicial M&E and ICT Directorate's staff, 7 Judicial Reforms and Projects Directorate´s staff and 335 Court Registrars to operationalize the system. The capacity building of the 335 registry staff was executed in three batches to cover the northern, middle and southern sectors of the country.
3. The training included:
- Scoping and preparation of Activity and Workload Schedules to better manage the implementation of activities under the Strategic Plan;
- Application of Critical Path Analysis (CPA) flow diagrams to ensure the effective management of the various projects under the plan;
- Application of the GANTT charts for scheduling and budgeting, and for reporting and communicating project plans and progress easily and quickly to all Directorates under the Judicial Service;
- Capacity of 7 staff of Reforms and Projects Directorate enhanced in the operationalization of the CPA and GANTT system
- Capacity building of the Monitoring and Evaluation Directorate in monitoring, evaluating and reporting on the implementation of activities under the 5-Year Strategic Plan.